Product Type: Market Research Report
Published by: Primary Research Group
Published: February 2006
Product Code: R180-107Description This report looks closely at legal records management, and provides information and analysis on staff size and
training, attorney-records staff relations, outsourcing, negotiations with warehouse suppliers, use of digital imaging, use of RFID, retention policies, equipment purchasing plans, and other facets of legal records management.
The study is based on detailed interviews with records and practice management professionals and partners
at some of America’s most prestigious law firms, courts and law schools. Among the organizations profiled:
Thompson Hine, Dewey Ballantine, Kay Scholer, Fulbright & Jawarski, The National Archives & Records Administration, Blackwell Sanders Peper Martin, the U.S. Court System for the District Courts, Thomas M. Cooley Law School and Darby & Darby.
Table of Contents - INTRODUCTION & SUMMARY OF SOME MAIN FINDINGS
- RETENTION POLICIES
- VOICEMAIL/EMAIL
- RECORDS IMAGING
- BAR CODING
- RFID
- OFFSITE STORAGE
- WINNING COOPERATION FROM ATTORNEYS
- DEPARTMENTAL ORGANIZATION
- RATIO OF RECORDS PERSONNEL EMPLOYED TO TOTAL NUMBER OF LAWYERS EMPLOYED IN LAW FIRMS
- THOMPSON HINE
- BASIC DESCRIPTION OF THOMPSON HINE
- RETENTION POLICIES
- BUSINESS INTAKE AND RECORDS
- RECORDS IMAGING
- BAR CODING
- RFID TECHNOLOGY
- OFFSITE STORAGE
- INTEGRATION OF EMAIL WITH OTHER RECORDS
- ONSITE STORAGE
- FUTURE INVESTMENTS
- ADVICE FOR PEERS
- DEWEY BALLANTINE
- RECORDS STAFF
- RETENTION POLICIES
- ONSITE STORAGE
- TRACKING RECORDS COSTS FOR BILLING PURPOSES
- SWITCHING WAREHOUSE SUPPLIERS
- DIGITIZATION OF RECORDS
- CHANGES IN RECORDS DEPARTMENT WORK FLOW
- ADVICE FOR PEERS
- HOW TO OUTSOURCE RECORDS MANAGEMENT
- KAYE SCHOLER
- RECORDS DEPARTMENT STAFFING
- COMMUNICATING WITH THE LAWYERS
- SPACE NEEDS OF THE RECORDS DEPARTMENT
- DOCUMENT IMAGING STRATEGY
- INTEGRATION OF IMAGED RECORDS WITH PAPER RECORDS IN THE INDEXING SYSTEM
- DIRECT ATTORNEY ACCESS TO FILES
- IMAGE PROCESSING WORK FLOW
- TOTAL COST OF THE IMAGING PROJECT
- OFFSITE STORAGE
- RECORDS RETENTION POLICY
- VOICEMAIL/EMAIL
- KNOWLEDGE MANAGEMENT
- RFID
- DESCRIPTION OF KILPATRICK STOCKTON LLP
- CENTRALIZATION POLICIES
- RECORDS ROOM ORGANIZATION
- ATLANTA STAFF SIZE AND COMPOSITION
- IMAGING PRACTICES
- RECORDS ROOM STAFF
- OFFSITE RECORDS STORAGE
- FILING SHELF SPACE, CABINETS AND SYSTEMS
- MANAGING RECORDS IN OUTLYING OFFICES
- USE OF BARCODING SOFTWARE
- LIISTSERVS/BLOGS USED
- REQUEST TRACKING
- RECORDS DEPARTMENT BUDGET
- POLICIES ON THE ELIMINATION OR RETENTION OF DOCUMENTS
- ADVICE FOR PEERS
- THOMAS M COOLEY LAW SCHOOL
- DESCRIPTION OF THE ELDERLAW CLINIC OF THE THOMAS M. COOLEY LAW SCHOOL
- INFO SYSTEM
- FILE RETENTION/ELIMINATION POLICIES
- DATA STORAGE AND BACK UP
- COSTS OF THE SYSTEM
- ACCESS TO THE SYSTEM
- BEYOND THE SECRETARIAL STAFF
- ONLINE SYSTEM IS IDEAL FOR EDCUATIONAL NEEDS
- COMPREHENSIVENESS OF THE ONLINE SYSTEM
- TRAINING
- BENEFITS
- ADVICE
- BLACKWELL SANDERS PEPER MARTIN LLP
- RECORDS DEPARTMENT STAFF
- SECURING ATTORNEY COOPERATION
- EXCEPTIONS TO THE RULES: TRUSTS & ESTATES
- RETENTION POLICIES
- DOCUMENT IMAGING PRACTICES
- PERCENTAGE OF THE FIRM’S RECORDS TO BE DIGITIZED
- EMAIL INTEGRATION WITH RECORDS MANAGEMENT
- VOICEMAIL INTEGRATION
- OFFSITE SPACE
- COSTS OF IMAGING
- ADVICE FOR PEERS
- THE ROLE OF THE NATIONAL ARCHIVES IN LEGAL RECORDS FOR THE
- FEDERAL GOVERNMENT
SETTING RETENTION POLICIES
- RECORDS IMAGING
- LONG TERM COSTS OF MAINTAINING INFORMATION IN ELECTROINC FORMATS
- US COURT SYSTEM FOR THE DISTRICT COURTS
- DIGITIZATION EFFORTS OF THE U.S. COURTS
- ASSURING RETENTION
- COST SAVINGS FROM DIGITIZATION
- IMAGING OLD RECORDS
- PDF AS THE PREFERRED VEHICLE
- RECORD RETENTION POLICIES
- PACE OF DIGITIZATION
- PDF LOCKDOWN
- PAPER RETENTION
- FULBRIGHT & JAWARSKI
- BASIC DESCRIPTION OF FULBRIGHT & JAWARSKI
- LEGAL RISKS IN SLOPPY ELECTRONIC RECORDS RETENTION
- PRACTICES PREVAILING PRACTICES OFTEN INEFFICIENT AND LEGALLY RISKY
- FULBRIGHT & JAWARSKI RECORDS MANAGEMENT REGIME
- ADVICE FOR PEERS
- DARBY & DARBY
- IMAGING CENTER
- ONSITE STORAGE
- OFFSITE STORAGE
- BAR CODING and RFID
- RETENTION POLICY
- EMAIL ARCHIVING
- KNOWLEDGE MANAGEMENT
- COOPERATION FROM ATTORNEYS
- PLANS FOR THE FUTURE
- OTHER REPORTS FROM PRIMARY RESEARCH GROUP INC.
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